Privacy Policy

1. Introduction

The privacy and confidentiality of your information is a top priority for Recruitment Smart Technologies Ltd. The Privacy Policy (Policy) will advise you about how we protect your information. Please read this policy carefully. This Policy applies to your use of Recruitment Smart Technologies Ltd website at https://recruitmentsmart.com/ and all other web resources, developed by Recruitment Smart Technologies Ltd and published on the Internet (Website). This Policy does not apply to any other websites used by Recruitment Smart Technologies Ltd, but not controlled by Recruitment Smart Technologies Ltd.
By using our Website and reading this Policy, you confirm your acceptance for our using of your personal data, and you are deemed notified of such processing. If you do not agree to the processing of your data, please do not use the Website.
We may need to change this Policy from time to time, so you should refer back to this Policy regularly. Your use of the Website after changes have been made shall be deemed to be your acceptance of any changes.
CCPA Compliance Notice
This Privacy Policy complies with the California Consumer Privacy Act (CCPA) and outlines the rights of California residents, including the right to know, right to delete, right to opt-out of the sale of personal information, and other rights as outlined in the CCPA.

2. Information We May Collect and How We May Use It

Explicit Statement of Personal Information Categorie
We only collect information about you that is necessary for us to allow you to use the Website, and only to the extent specifically provided in this Policy. By using the Website, you consent to the collection, use, disclosure, and other forms of processing of your information in the manner provided in this Policy.
Categories of Personal Information Collected:

  • Identifiers: Name, email address, phone number, IP address.
  • CCPA-Listed Categories: Characteristics of protected classifications (e.g., gender, age), commercial information (e.g., transaction history), internet or other electronic network activity (e.g., browsing history, search history, interactions with the Website).
  • Additional Relevant Categories: Employment history, education information, geolocation data, and any other information that you choose to provide to us.

Information We May Collect and How We May Use It
Examples of personal data that we may collect from you are the following: full name, record of communication, language skills, e-mail, phone number, location, etc. When you contact us via the request form, we keep a record of your communication to help us solve issues you might be facing. We may use your e-mail address to inform you about our services, such as letting you know about upcoming changes or improvements.
Information We May Obtain from Your Use of Our Website
We may collect the following information about you:

  • Information about your device(s), in particular, hardware model, version of the operating system, mobile network information.
  • Login information, such as details regarding how you use our Website, frequency and duration of your visits, search information, internet protocol address, cookies.

The “cookies” may be used by us to help us manage the Website and provide functionality and customized messages to you, but we do not provide this information to third parties, except as required by law. Recruitment Smart Technologies Ltd also uses session cookies. These are not permanent cookies and are removed when your browser closes or your computer is powered off.

3. Right to Know Implementation

Right to Know Requests
California residents have the right to request, up to twice in a 12-month period, that we disclose the personal information we have collected, used, disclosed, or sold within the last 12 months. You may submit a “Right to Know” request through one of the following methods:

4. Right to Opt-Out of Sale of Personal Information

Opt-Out of Sale of Personal Information
Recruitment Smart Technologies Ltd does not sell personal information for direct marketing. However, under the CCPA, the definition of “sale” includes sharing for valuable consideration. If we engage in such sales, we will provide a clear and easy-to-use opt-out mechanism.
Do Not Sell or Share My Personal Information: Form
By clicking this link, you can opt out of the sale of your personal information.
If we do not engage in such activities, we affirmatively state that we do not sell or share your personal information for valuable consideration.

5. Purposes of Processing

We use all your personal data only for the following purposes:

  • Operate, provide, improve, and maintain our Website and services.
  • Prevent abusive and fraudulent use of our Website and services.
  • Respond to your inquiries and for other customer service purposes.
  • Monitor aggregate Website usage metrics such as the total number of visitors and pages viewed.
  • Remember your information so that you will not have to re-enter it the next time you visit the Website.
  • For other administrative and internal business purposes.
6. Security of Your Personal Data

Recruitment Smart Technologies Ltd uses a variety of security measures to keep your personal data protected from unauthorized access and disclosure. For more details, please contact Recruitment Smart Technologies Ltd Privacy Team via info@recruitmentsmart.com.
We will not transfer personal data of the European Economic Area residents out of the European Economic Area without reasonably ensuring that your rights and freedoms as a data subject are protected and that you are informed of such transfer.
We do not sell or pass your personal data to a third party for the purposes of direct marketing.

7. Principles of Processing Your Personal Data

We process your personal data based on the following principles of fairness and lawfulness.
1. Fairness and Lawfulness
We process your personal data only after obtaining your consent for the processing and for a determined specific purpose, unless otherwise expressly specified by law. Recruitment Smart Technologies Ltd has developed clear procedures regarding the processing of personal data based on lawfulness.
2. Transparency
We process your personal data in a fair and transparent manner, and only with your knowledge and in respect of your given rights.
3. Purpose Limitation
We ensure that your personal data is only processed within the purposes as outlined in the consent form and only by those Recruitment Smart Technologies Ltd employees needed to be involved in the processing operations to fulfill these purposes. Subsequent changes to the purpose are only possible to a limited extent and require substantiation and your additional consent. We will ask for your consent before using information for a purpose other than is set out in this Policy.
4. Data Minimization
We collect and process only your personal data if actually needed in order to achieve its processing purposes. Recruitment Smart Technologies Ltd also does not retain your personal data longer than is required to achieve the relevant purposes.
5. Accuracy
Personal data must be accurate and, where necessary, kept up-to-date. We take every reasonable step to ensure that your data, when inaccurate or incomplete, is either erased or corrected. We ensure that inaccurate or misleading data will be corrected as soon as possible.
6. Storage Limitation
Recruitment Smart Technologies Ltd is limiting the storage scope and time to a level appropriate and necessary to fulfill the purposes of the processing of your data in line with your consent. Therefore, we have specified limited periods for personal data storage.
7. Integrity and Confidentiality
We acknowledge personal data to be subject to data secrecy. Our priority is to secure the confidentiality and integrity of your processed personal data. Recruitment Smart Technologies Ltd secures your personal data with suitable organisational and technical measures to prevent unauthorised access, illegal processing or distribution, as well as accidental loss, modification or destruction.
8. Accountability
We will be responsible for and be able to demonstrate compliance with the aforesaid six data protection principles.

8. How We Process Your Personal Data

We may process your data by way of collecting, recording, organising, storing, using, structuring, adapting or altering, retrieving, consulting, disclosing by transmission, disseminating or otherwise making available, aligning or combining, restricting, and erasing or destructing.
We will not transfer personal data of the European Economic Area residents out of the European Economic Area without reasonably ensuring that your rights and freedoms as a data subject are protected and that you are informed of such transfer.
We do not sell or pass your personal data to a third party for the purposes of direct marketing.

9. Where We Store Your Personal Data

All your personal data collected by us is stored within the information technology systems owned and operated by Recruitment Smart Technologies Ltd, and in the cloud systems. Once we receive your information, we will use all reasonable procedures and security measures to avoid unauthorized access, loss, disclosure or amendment of the received data.

10. Disclosure of Your Information

We are using our best efforts not to intentionally disclose any information about you to any third party without having received your written consent. However, we will have to release specific information about you, if necessary, in relation to the services, provided to you, or to comply with any valid legal process such as a search warrant, subpoena, statute or court order. We will also have to release specific information in special cases, such as if there is an attempted breach of the security of the Website, or to report to the legal enforcement officials any activities that we reasonably believe to be unlawful.

11. Your Rights

According to the applicable legislation on the protection of personal data, you have the following rights:

  • Request access to your personal data and information related to their processing.
  • Request rectification of your personal data if it is proven to be inaccurate or not up-to-date.
  • Request a copy of your personal data in an electronic format, which enables easy transfer and sharing.
  • Request a restriction of the processing of your personal data.
  • Object to the processing of your personal data.
  • Request a deletion of your personal data.
  • Withdraw your consent for the processing of your data at any time, without affecting the lawfulness of processing based on consent before its withdrawal
  • Lodge a complaint with a data protection authority.

You can make a request to exercise your rights to access, rectify, erase, or object, or to request a restriction of processing your personal data by sending an e-mail to info@recruitmentsmart.com

12. Changes to This Policy

We may update this Policy from time to time to reflect changes to our data practices. We encourage you to review this Policy periodically. If we make significant changes, we will notify you of the changes through the Website or through other means, such as email, to give you the opportunity to review the changes before they take effect.
If you have any questions about this Policy or our use of your personal data, please contact us at info@recruitmentsmart.com